Knowing How Information Is to Be Handled
In most organizations, there are different kinds of information with different security levels. For example, payroll information is often highly secured, whereas public Web site information is generally less secured.
When users are developing information within SharePoint, they cannot be assumed to know how their information should be managed. For many, the prospect of managing and securing their information is a new task; in the absence of direction, they’re bound to violate some unwritten rule or expectation. Best practice is to have an organization wide information architecture from which document-type definitions can be described and then implemented in SharePoint.