Traditional Enterprise Content Management (ECM) impacts productivity on a global scale. I just finished working with a company that had little and very ineffective Content Management Strategy. They were just coming out of the File Share Era. To help them save over $1 million dollars in lost time and prodcutivity. We identified three scenarios where we trained users on the Content Services Lifecycle from AIIM and used Microsoft applications and services to help in the content cration process.
Broken down that is a lot of money that is left on the Enterprise table and can easily be recaptured with design and training.
Content services lifecycle
- Harvest. Seed the next cycle of content creation by enabling
discovery across your enterprise system—so users can find content
quickly for future business purposes.
- Create. Create content using new and existing Office tools, and
make content easily accessible to group members through team
- Coordinate. Structure your teamwork with co-authoring, metadata,
groups, taxonomy, Microsoft Flow, and PowerApps.
- Protect. Manage compliance and reduce risk with information
Create content in a better way.
- Office Lens. Digitize notes from whiteboards, capture documents and
business cards, and enhance images to make them readable. Save
images to OneDrive and OneNote, or convert them to PDF, Word, and
- SharePoint mobile. Access your team site activity and lists, view
profiles, search, and create Team News—all on the go.
- OneDrive client. Synchronize your SharePoint team sites to Windows
and Mac—including files in Teams, Office 365 Groups, and OneDrive.
Plus, leverage On-Demand Sync to view all files locally—synced or
not—on Mac and Windows.
- OneDrive mobile app. Sync, access, upload, and share Office 365
file content in the cloud.
- Copying or moving content. Copy OneDrive files directly to
SharePoint, and vice versa.
- Content types. Define related sets of documents, and associate items
with key metadata or other information.
- Office integration. Access a Backstage view inside Office clients to
see document properties. View and edit the SharePoint metadata
associated with the file if versioning is enabled.
- File types. Leverage SharePoint and OneDrive support for over 270
file types, including videos and photos.
- Team news. Keep everyone in the loop by posting project updates,
best practices, and milestones on your team’s home page.
At the end of the Project we were able to show time had decreased looking for and using created content over the next 6 months. I have seen first had how content managment done correctly with Microsoft Office 365 and other serivces can save organizations across the US Millions of Dollars.
Brad Holt works with Microsoft products to provide end-to-end content services for the harvesting, creation, collaboration, and protection of content in Office 365, OneDrive for Business and SharePoint.