How You Can Help Save Your Company $1 Million Dollars

Traditional Enterprise Content Management (ECM) impacts productivity on a global scale.  I just finished working with a company that had little and very ineffective Content Management Strategy.  They were just coming out of the File Share Era.  To help them save over $1 million dollars in lost time and prodcutivity. We identified three scenarios where we trained users on the Content Services Lifecycle from AIIM and used Microsoft applications and services to help in the content cration process.

2017-12-07_8-24-01       2017-12-07_8-24-16

Broken down that is a lot of money that is left on the Enterprise table and can easily be recaptured with design and training.

Content services lifecycle

  • Harvest. Seed the next cycle of content creation by enabling
    discovery across your enterprise system—so users can find content
    quickly for future business purposes.
  • Create. Create content using new and existing Office tools, and
    make content easily accessible to group members through team
  • Coordinate. Structure your teamwork with co-authoring, metadata,
    groups, taxonomy, Microsoft Flow, and PowerApps.
  • Protect. Manage compliance and reduce risk with information
    lifecycle governance.

Create content in a better way.

  • Office Lens. Digitize notes from whiteboards, capture documents and
    business cards, and enhance images to make them readable. Save
    images to OneDrive and OneNote, or convert them to PDF, Word, and
  • SharePoint mobile. Access your team site activity and lists, view
    profiles, search, and create Team News—all on the go.
  • OneDrive client. Synchronize your SharePoint team sites to Windows
    and Mac—including files in Teams, Office 365 Groups, and OneDrive.
    Plus, leverage On-Demand Sync to view all files locally—synced or
    not—on Mac and Windows.
  • OneDrive mobile app. Sync, access, upload, and share Office 365
    file content in the cloud.
  • Copying or moving content. Copy OneDrive files directly to
    SharePoint, and vice versa.
  • Content types. Define related sets of documents, and associate items
    with key metadata or other information.
  • Office integration. Access a Backstage view inside Office clients to
    see document properties. View and edit the SharePoint metadata
    associated with the file if versioning is enabled.
  • File types. Leverage SharePoint and OneDrive support for over 270
    file types, including videos and photos.
  • Team news. Keep everyone in the loop by posting project updates,
    best practices, and milestones on your team’s home page.

At the end of the Project we were able to show time had decreased looking for and using created content over the next 6 months.  I have seen first had how content managment done correctly with Microsoft Office 365 and other serivces can save organizations across the US Millions of Dollars.

Brad Holt works with Microsoft products to provide end-to-end content services for the harvesting, creation, collaboration, and protection of content in Office 365, OneDrive for Business and SharePoint.


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Blog at

Up ↑